Weekend Hall Hire

Hours available to hire

Saturdays – 1.30pm to 6.30pm (including entertainer set-up and dismantling, and final clear-up)
Sundays – 12noon to 5pm (including entertainer set-up and dismantling, and final clear-up)

Hire charges

As of May 2022, the hire costs are a flat fee of £180 for up to the first 4 hours. Additional hours are £30 per hour.
You can choose as few or as many hours as you like within the range offered of each day.

For example:

12noon-5pm (Sun) or 1.30pm to 6.30pm (Sat): £210 (5 hours)
12noon-4pm (Sun) or 1.30pm-5.30pm (Sat) or 2pm-6pm (Sat): £180 (4 hours)
12.15pm-4.15pm (Sun): £180 (4 hours)

A security deposit of £100 is also payable at the time of booking (full details of what this covers are on the booking form).

General information about the Hall Facilities

1. The use of disco-style and other amplified music-, sound-, microphone- and loud-speaker systems is strictly prohibited. Hirers may bring their own small domestic music player

2. The area of the hall (excluding the stage) is 10m x 10m

3. The maximum height for a bouncy castle is 3m

4. There are plenty of adult height tables and over 100 chairs

5. There are 8 low tables for small children and approximately 24 small chairs

6. Cutlery and crockery can be borrowed but must be washed up (most hirers bring disposables)

7. Cutlery drawers contain knives and will need to be unlocked for you

8. There is a fridge/ freezer

9. There is a microwave

10. You may use the oven and hob and will be shown how to turn them on

11. The folding partition in the Hall is not usable at the moment

12. No sellotape is to be used on furnishings for fittings

Requests to book and Date Availability

Requests for bookings come in frequently and it cannot be guaranteed that a date which is available today will still be free at a later date. If you would like to make a reservation, please reply as soon as possible and if the hall is still free on the date you want, a web link to our online booking system will be sent to you which explains the Terms and Conditions for hire and details of how to arrange payment. For all enquiries regarding the hire of the Church Hall, please email: hallatstjames@gmail.com or call 07852 390266.

Terms for booking and Payment

The online booking form must be completed before its expiry date (usually 2 days after receiving the web link).

Payment in full by bank transfer is due with a further 7 days. Without completion of the online booking form and payment by bank transfer within the stated time period, the booking will be cancelled and the date become available for other enquirers to book.

Cancellation Policy and Hire of Entertainer

If you wish to cancel a booking, a notice period of 4 weeks before the booked date is required for a refund to be paid to you. It is important to have made a firm booking with any entertainer or supplier of inflates before you make the hall booking in case you cannot get one to coordinate with your hall booking and are too late to qualify for a refund of the hall fee. Please also note that the time required to set up and dismantle any equipment should be included in the hours for which you book.

Covid 19

In order to keep everyone safe, it is the responsibility of the hirer to ensure that all attendees follow government guidelines. Hirers will be required to keep a list of all attendees (including contact details) for track and trace purposes. Furthermore, should a member of your party have contracted Coronavirus or been in close contact with someone who has Coronavirus, we will require you to inform us so that we can notify various hall-users that may have been exposed.

Should you wish to cancel your event, you will need to provide us with 4 weeks-notice, in order to receive a refund. There will be exceptions for those who need to cancel at short notice; for example, in the eventthat you (the event organiser/ hirer) need to self-isolate because you have contracted Coronavirus or you have been in close contact with someone who has Coronavirus. Such cases will be dealt with on a case-by-case basis.

Should the government impose any other restrictions in the months to come, refunds will be granted to those hirers with events falling within the new period.